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Switch from Hotmail

posted Jul 11, 2011, 2:42 PM by Lee Sapara   [ updated Nov 13, 2011, 9:21 AM ]

How to Export Your Hotmail Contacts to a CSV File YouTube Video

Here are some ways to Move your old email and contacts over to your New Google Apps Account:

Most People can Skip to Step 3 as Contacts can be imported from Hotmail Automatically.  On the right is a link for other account providers and updated instructions from the Google Help Site

If you havent already signed up for a free account you can at

Step One: Transfer Your Contacts
  1. Log into Hotmail and Export your Address Book
  2. Save your Windows Live Hotmail address book to a CSV file:
    1. In Hotmail Click Contacts
    2. Click the Manage drop down box and click Export
    3. Enter the Security Code and Click Export to download your Address book in CVS format

Step Two: Import Contacts into your Gmail Account

  1. Log into Gmail.
  2. Click on "Contacts" in the left hand sidebar.
  3. Select "Import Contacts" from the options.
  4. Select the file on your Desktop using "Browse". It will import all your contacts.
  5. Email all of your contacts and tell them your new address.
    • If you're signed up to any newsletters, you'll either have to check back to your hotmail account and click a link to change your e-mail address or just unsubscribe and subscribe again with your new e-mail address.

Step Three: Import your Mail into your Gmail Account

  1. Click the Settings link in the top right-hand corner of your inbox.
  2. Under the Accounts tab, click the Add a mail account you own link.
  3. In the new window that opens, enter the email address of the account you'd like to import and/or contacts from. Click Continue.
  4. Enter the password for your other email account. Click Continue.
  5. Please select all the checkboxes that apply:
    1. If you choose to import contacts, the information in your contacts list from your old account will be imported to your Contacts section in Gmail.
    2. If you select the Import mail checkbox, your existing messages in that account will be imported to your Gmail inbox.
    3. If you like, you can also select the Import new mail for next 30 days checkbox so that messages sent to your old account within the next 30 days will be automatically imported to your Gmail account.
    4. These messages won't appear in Gmail immediately once they're sent to your other account, but this should update within a day or two. 
    5. Please note that this doesn´t establish a permanent connection between the accounts, but terminates after 30 days. For tips on how to connect two accounts permanently, you should use Mail Fetcher.
  6. Finally, you can automatically apply a label to your imported messages to indicate that those were sent to your other account.
  7. Don´t forget to click Start import after you´ve made your selection.
  8. Your contacts and/or messages will now be imported. It may take 24-48 hours before you see your imported messages, so don't worry if they´re not there as soon as you click OK.